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EPF Registration

Get your establishment covered under EPFO and issue UANs to staff.

Starts at

₹7,799

Timeline

3–7 working days

+91 70362 69377

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What this covers

The Employees' Provident Fund is a retirement savings scheme run by EPFO under the Employees' Provident Funds and Miscellaneous Provisions Act, 1952. Every establishment that employs 20 or more people has to register, and it has to do so within a month of crossing that headcount.

Smaller establishments can register voluntarily. Most do it because a client, a tender or a payroll audit asks for the establishment code — and because employees increasingly expect PF on the offer letter.

We complete the Shram Suvidha application, get your establishment code and PF portal login working, generate UANs for the existing team, and set up the first monthly ECR so contributions actually start flowing instead of the registration sitting idle.

Who needs this

  • Establishments that have reached 20 or more employees, including contract staff
  • Companies whose clients or tenders ask for a PF establishment code
  • Startups that want PF on offer letters to hire salaried staff
  • Businesses that received an EPFO coverage notice or inspection letter

Dates, rates and penalties

RegistrationWithin 30 days of crossing 20 employees
Monthly ECR + challanOn or before the 15th of the following month
Employee share12% of basic + DA
Employer share12% (8.33% to pension, subject to the wage ceiling)
A team around a boardroom table with laptops, city skyline behind them

3–7 working days — with the filing, the follow-up and the acknowledgement handled for you.

How we handle it

Coverage checked before you file

We count contract, casual and part-time staff the way an EPFO inspector would, so you register on the right date and not a year late.

Establishment code and portal handover

You get the code, the employer login, DSC or e-sign registered, and a walkthrough of the unified portal.

UANs generated for the whole team

Existing UANs are linked, new ones are generated, and Aadhaar–PAN–bank seeding is verified so claims do not get stuck later.

First ECR filed with you

The first month's return and challan are prepared alongside your payroll so the process is set, not just the registration.

Backdated coverage handled honestly

If you crossed 20 employees months ago we quantify the arrears and damages exposure upfront instead of hiding it.

Salary structure sanity check

We flag structures that split basic pay to suppress PF — the kind that Supreme Court rulings and EPFO inquiries have made expensive.

Documents you will need

  • PAN of the entity and of the proprietor / partners / directors
  • Certificate of incorporation, partnership deed or registration certificate
  • Address proof of the establishment — electricity bill, rent agreement or property tax receipt
  • Cancelled cheque or bank statement of the entity's current account
  • Digital signature (DSC) of an authorised signatory, or Aadhaar-based e-sign
  • List of employees with date of joining, salary, Aadhaar, PAN and bank details
  • GST certificate and shops & establishment / factory licence, if held
  • Board resolution or authorisation letter for the signatory

The process

  1. 1Coverage review — headcount, wage structure and the correct date of applicability
  2. 2Document checklist and collection over a single upload link
  3. 3Application filed on the Shram Suvidha portal and e-signed
  4. 4Establishment code allotted and employer portal access set up
  5. 5UANs generated, KYC seeded and the first monthly ECR filed

Packages

Professional fees, exclusive of government fees and taxes. Anything outside the scope is quoted before it is done, never billed after.

Registration

₹7,799

  • EPF registration for up to 20 employees
  • Establishment code + employer portal setup
  • UAN generation and KYC seeding
  • First month ECR walkthrough
Choose Registration
Most chosen

Registration + 1 year returns

₹16,899per year

  • Everything in Registration
  • Monthly ECR preparation and filing for 12 months
  • Challan generation and payment reminders
  • UAN, exit date and KYC updates through the year
  • Response to routine EPFO queries
Choose Registration + 1 year returns

PF + ESI bundle

₹25,999per year

  • EPF and ESIC registration together
  • Monthly ECR and ESI returns for 12 months
  • Employee onboarding and exit filings
  • Half-yearly ESI return and annual PF reconciliation
  • Inspection and notice support
Choose PF + ESI bundle

Frequently asked

When does EPF registration become mandatory?
The moment your establishment employs 20 or more persons on any day — including contract, casual and temporary staff on your premises. The application is due within 30 days of that date, and coverage applies from that date even if you register later.
Can a company with fewer than 20 employees register?
Yes, voluntarily under Section 1(4), with the consent of the employer and the majority of employees. Once you are in, coverage continues even if headcount later falls below 20.
How much is contributed each month?
12% of basic wages plus dearness allowance from the employee and 12% from the employer. Of the employer's share, 8.33% goes to the pension fund up to the statutory wage ceiling of ₹15,000 and the balance to PF, along with EPFO administrative charges.
Is PF compulsory for an employee earning above ₹15,000?
An employee whose basic plus DA at the time of joining exceeds ₹15,000 and who was never a PF member can be treated as an excluded employee. Existing members continue to contribute regardless of salary. Most employers still cover everyone to keep the structure simple.
We crossed 20 employees a year ago. What now?
Coverage applies retrospectively from that date. Registration is still the right move — we compute the arrear contributions, interest under Section 7Q and likely damages under Section 14B so you can plan the outflow, rather than waiting for an inspection to set the number.
What is a UAN and who generates it?
The Universal Account Number is the permanent PF identity of an employee across employers. The employer generates it for a first-time member; for an existing member you link the UAN they already have and file the previous employment details.
How long does registration take?
Typically three to seven working days once documents and the DSC are ready. Delays usually come from mismatched entity details or an unverified digital signature, both of which we check before filing.
What happens if we do not register at all?
EPFO can initiate an inquiry under Section 7A, assess dues for past periods, and levy interest and damages on top. The liability sits with the establishment and, in practice, with its directors or partners.

Related services

Monthly

EPF Return (ECR) Filing

Monthly ECR preparation, challan and payment — filed by the 15th.

Starts at

₹1,299

Details
Most asked

ESIC Registration

Register your establishment under ESI and enrol employees for medical cover.

Starts at

₹7,799

Details

Payroll Processing

Salary computation, payslips, TDS and every statutory filing in one run.

Starts at

₹4,999

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